Minimax email invoice import is the fastest way to digitise paper invoices. With one photograph sent to the right email address, the receipt is automatically booked into your bookkeeping. This guide walks through the entire setup, step by step, and shows how to send the first invoice.
What is Minimax email invoice import?
Minimax assigns you a unique email address that accepts invoice images and PDFs. The system recognises the attachments using OCR (Optical Character Recognition), extracts data such as supplier, date, total and VAT — and posts a received-invoice entry automatically.
The whole process takes under a minute. No more manual typing, no transcribing receipts, no lost paper in a desk drawer.
Where do I find my Minimax email address?
- In Minimax, navigate to Settings → Automatic invoice processing.
- Activate “Receive invoices by email” if it’s not already enabled.
- The system assigns you a unique address shaped like
uniquestring@minimax.si. - Copy the address — that’s your Minimax OCR inbox.
Important: every user gets a unique email. Don’t share it — anything sent to that address lands directly in your Minimax account.
How to send your first invoice
The fastest path is the Slikaj Račun mobile app:
- In app Settings, paste your Minimax email address.
- Open Scan and photograph the paper invoice.
- Tap Send. The app optimises, compresses and emails the photo to Minimax.
- In Minimax the invoice appears under “Automatically processed received invoices” in 30 seconds to 2 minutes.
- Review the suggested data (amount, date, supplier — Minimax pre-fills these) and confirm the booking.
Tips for better OCR recognition
- Good lighting. Natural light by a window is ideal. Avoid hard shadows.
- Flat surface. Crumpled or curved invoices read worse.
- Whole receipt in frame. The supplier line is at the top — Minimax needs to see it.
- Sharp photo. Wait for the camera to focus. Blur is the #1 cause of OCR failure.
- No flash glare. Don’t use the flash directly above the receipt — it creates a reflection patch.
What happens when Minimax can’t read the data?
Even the best OCR isn’t 100 % reliable. In that case:
- The invoice still arrives in Minimax under received documents.
- You enter the missing fields (amount, VAT) manually.
- The photo stays attached as proof.
You don’t lose the document — you just spend a bit more time on data entry. With high-quality photographs Minimax OCR recognises 90+ % of all data correctly.
Frequently asked questions
What is the email address for invoice import in Minimax?
Every Minimax account gets a unique email address shaped like <unique-string>@minimax.si. You’ll find it in Minimax under Settings → Automatic invoice processing.
Does Minimax automatically read data from invoice photos?
Yes. Minimax uses a built-in OCR service that reads the supplier, date, total amount and VAT directly from the photo. It works for .jpg, .png, .pdf and most paper-receipt photographs.
How long does an invoice take to appear in Minimax after sending?
Typically 30 seconds to 2 minutes. OCR processing runs in the Minimax cloud and depends on current system load.
What if Minimax can’t read my invoice?
The most common causes are poor lighting and blurred text. Send a sharp photo with good light. If OCR still fails, you can enter the data manually inside Minimax — the photo stays attached as proof.
Take the first step
Slikaj Račun is free for the first 3 invoices per month — enough to test the entire workflow. No credit card, no accounting-software registration on our side.